Authorized Distributor Policies
Frequently Asked Questions
About Empire Magnetics
Most of Empire Magnetics products are built to order. As such, few demonstration units will be available. In cases where a distributor requires such units, the cost of demonstration equipment will be borne by the distributor.
When conditions justify it, Empire Magnetics may choose to offer a conditional sale to a customer. This may allow the customer to test the product prior to purchase. This option is limited to products in stock and is strictly at E.M.I.s discretion.
Empire Magnetics does not require product stocking by distributors. Product lead time is generally long and Empire Magnetics is not responsible for customer down time. Distributors are encouraged to negotiate with the customer concerning stocking of spares for critical applications.
For authorized sales organizations Empire Magnetics, Inc. will attempt to advise sales management of price changes 45 days in advance of implementation. Notice of product obsolescence will be given 90 days in advance.
Advance payment of a deposit is required on orders for custom products and special products. The deposit amount shall be 50% of the total amount for custom products and special products. The balance becomes payable upon acceptance of the shipment, per terms specified on confirming order. Special products and services are priced by quotation and are not subject to return or refund. In the event of order cancellation, any deposit is forfeited.
The distributor price list indicates the standard products and the custom products. The combination of a custom product into an assembly with standard products makes the whole assembly a custom product, subject to payment of deposits. One specific example: The addition of cables to an assembly makes the whole assembly a custom product and therefore subject to deposit requirements.
A distributor may elect to have products drop shipped directly to the customer within the distributors authorized territory. Invoicing will be based on single shipment quantities. The distributor is liable for payment to Empire Magnetics and collection from the receiver. Inability to collect from the customer DOES NOT relieve the distributor from the burden of timely payment.
Since products have long lead times and distributors are not required to stock products, all orders will be handled on the same first in, first out RUSH basis unless expedite premiums are agreed to at the time of order placement.
All orders are F.O.B. Rohnert Park, California. Standard freight method will be UPS surface unless otherwise specified time of order.
Changes to orders for standard products made more than 30 days before the scheduled ship date will be subject to a change order fee. Changes less than 30 days prior to schedule shipment may not be allowed or may incur additional costs. Special service products may not be changed once the order is in process unless agreed to by E.M.I.
Sales brochures, technical data sheets, manuals, catalogs and other promotional materials are provided to Authorized Distributors free of charge. Availability of materials is under Empire Magnetics, Inc. control.
If a customer purchases products in such volume that it is no longer economical for the customer to allow a distributor to handle the account, the distributor should notify Empire Magnetics, Inc. In return, the distributor will receive a finders fee of 10% of the first 12 months of shipments of designated products to the customer. The period begins with the first direct shipment to the customer. In order to qualify for a finders fee, the distributor must make the disclosure BEFORE the customer places the order. Claims after the fact will not be considered.
In instances where the customer engineering is done in one location and the procurement in another, Empire Magnetics, Inc. will assist the Authorized Distributor who supported the engineering to bid the production to the end user. This in some cases will cause Empire Magnetics, Inc. to actively assist a distributor outside of his normal territory. However, the assistance will be limited to making whatever efforts are possible to insure that the Authorized Distributor who supported the engineering has an opportunity to bid to the end user.
Blanket orders do not apply to distributors. For direct accounts where the Authorized Distributor is acting in the capacity of a commissioned representative, a blanket order of 12 months will be considered for quantity purposes.